So I work for a large group but within a smaller UK subsidiary. I have just had HSE responsibility added to my job role. So its a steep learning curve. Although thankfully I am following on from somebody who respectfully did their very best. But was finding it difficult to maintain.
This being my first post I wanted to ask the advice and opinion of you all if I may concerning documentation. Looking first at FLT where we have two trucks. One a counterbalance and the other a reach. Both operate in a small, ish warehouse with tall racking. Both are used generally by one operator perhaps up to half a dozen times a day. Just to give you a brief overview and thanks for staying with me so far.
So the operator fills out a pre-shift check each morning. And the way it has worked since I took over is that the operator brings a pile of check sheets for both trucks up to the office once a month. These are completed manually by the operator with a tick in each box and a signature at the bottom and dated. The office then scan them to an electronic folder where they are sorted by date & truck type and put into the appropriate folders.
Of course I accept the pre shift check has to be done daily. But I think otherwise its a right faff !
Im sure it could be done far better. And I would appreciate comments to that effect. But does the operator legally have to hand sign the documents. Do we need to keep paper copies as well as electronic copies.
Rack inspections and inspection of workshop tools are also done in a similar fashion by the way. So you can probably understand my curiosity to find improved methods.
Thanks in advance for sticking with me and for taking the time to reply.
