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Driving for work private and hire cars

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Mel GT
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Driving for work private and hire cars

Post by Mel GT » Thu Jun 27, 2019 3:36 pm

Afternoon all......some advice/clarity please if you would be so kind !

I am currently looking at the staff that drive as part of their role and whilst most use hire cars there is an element that use their own car. Currently our policy says this

By requesting to use your private motor vehicle, you are making a legal declaration that you hold a valid licence and the vehicle has an MOT if required and appropriate insurance covering the business journey.

I am tempted to say this is not enough if we are not having sight of the relevant docs or proof that the person is legal to drive - nor does this show any patterns with dangerous driving through fines etc.

Similarly we don't licence check any drivers hiring cars we 'trust' that they are legal to drive

I am proposing we use a service such as IAM or Davis

Thoughts - I am a bit wooly on elements of this I am afraid

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Re: Driving for work private and hire cars

Post by bernicarey » Thu Jun 27, 2019 4:06 pm

All people driving on company business, whether company vehicles or their own, should be license checked because if you allow them to operate vehicles when disqualified etc then you are failing to take reasonable measures to protect employees and 'others'. Usually once a year will suffice.

Here's a good starting point: http://www.hse.gov.uk/pubns/indg382.pdf

There's plenty of examples of company driving manuals out on the web, here's just one example from a major employer: http://www.drivingforbetterbusiness.com ... manual.pdf
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Re: Driving for work private and hire cars

Post by Andyblue » Thu Jun 27, 2019 6:48 pm

Hi Mel, Joe many drivers are we talking about? You could check licences yourself or outsource it - there are lots of providers with varying ways for reporting back to you. Did use a risk based system starting at 6 or -2 months then reducing the period depending on the points accrued. Require them to report any offences incurred during business miles and any points / disq, however they are incurred if driving company veh ( including those hired by Co).
Lots of small things you can do that ensure biz drivers are appropriately legal.
Happy to discuss fourth st if you want to PM
Andy

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Re: Driving for work private and hire cars

Post by stephen1974 » Thu Jun 27, 2019 9:13 pm

Mel GT wrote:
Thu Jun 27, 2019 3:36 pm
I am tempted to say this is not enough if we are not having sight of the relevant docs or proof that the person is legal to drive - nor does this show any patterns with dangerous driving through fines etc.

Similarly we don't licence check any drivers hiring cars we 'trust' that they are legal to drive

I am proposing we use a service such as IAM or Davis
I've just started having to drive for work and was required to provide a copy of my insurance to show I had business insurance, a copy of my MOT (which i lost but youc an check online anyway) and there is a free checking service for driver records where the driver requests a code from a government website https://www.gov.uk/view-driving-licence gives it to the employer and they can check if you have points on your licence. It also shows what vehicles you are licensed to drive.

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Re: Driving for work private and hire cars

Post by Woodie » Fri Jun 28, 2019 7:32 am

There is also a driving for work toolkit available on the attached link

https://www.scorsa.org.uk/
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http://nott-us.co.uk/
http://www.bihseq.co.uk


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Re: Driving for work private and hire cars

Post by grim72 » Fri Jun 28, 2019 8:06 am

Also don't forget they should be doing their ore-drive vehicle checks to ensure the vehicle is in good / safe condition. Our app is proving a popular tool for this - happy to send you details if interested - just let me know.
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Re: Driving for work private and hire cars

Post by Blackstone » Fri Jun 28, 2019 8:28 am

Hi Mel,

You should definitely be checking driving licences. Stephen has already posted the link and process above. We do this with all our drivers.
There was a issue at my last company where a lorry driver got banned for drink driving, didn't tell the company and continued to drive the 7.5t lorry for a few month until the rumour mill revealed his misdemeanour! He subsequently got fired!
Around about the same time a policeman claimed for personal injury against one of our service engineers (2 years and 10 months previous the police car hit our service van). Turns out the service engineer had since moved, not updated his licence address and it had expired thus causing a big drama.

Moral of the story is, you must keep on top of the licence checks and do it every 6 months. It doesn't take long for points to tot up and someone want to keep it a secret.

With regards to driving personal cars, you can check a car is taxed and MOT'd easily online so just need the employee to provided evidence they are insured for business use. You could just keep a simple spreadsheet.

Glen
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Mel GT
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Re: Driving for work private and hire cars

Post by Mel GT » Fri Jun 28, 2019 3:51 pm

Thanks Bernie
this is what I thought, needed to hear it form peers I guess.....my employer is just doing the declaration only at present so trying to firm up my paper as much as I can :)
bernicarey wrote:
Thu Jun 27, 2019 4:06 pm
All people driving on company business, whether company vehicles or their own, should be license checked because if you allow them to operate vehicles when disqualified etc then you are failing to take reasonable measures to protect employees and 'others'. Usually once a year will suffice.

Here's a good starting point: http://www.hse.gov.uk/pubns/indg382.pdf

There's plenty of examples of company driving manuals out on the web, here's just one example from a major employer: http://www.drivingforbetterbusiness.com ... manual.pdf

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