Accident investigation forms

[Time Pilot]

Hi everyone,

I am currently a matchday Fire Marshal at a lower division EFL (English Football League) club but I have also been asked by the Stadium Manager to set up procedures and forms for accident investigation and reporting, due to several incidents of slips, trips and falls and thus minor injuries to the general public during recent home games. The club now has a new board of directors, and apparently changes are afoot as regards fire risk and general health and safety - which is great in my eyes and I'm happy to be a part of this.

I'm comfortable with the background information needed to do this, but is there any forms out there specific to sports stadiums? I've had a look at the HSE website and the downloads section of this site too but couldn't see any specific forms. I don't mind adapting forms but it would be great if they are in Microsoft Word or Excel.

If anyone can I help that would be much appreciated, and I'd like also to hear from anybody that works in a H&S and/or fire safety role at a sports stadium for general advice!

Many thanks

Dan

[Vikingr]

HI,

Although I don't work in your sector I would have thought that the sort of accident investigation would follow, more or less the same sequence to gauge immediate/root causes as any standard form. I don't think a specific form will help you on this one and any standard Accident investigation report would suffice

In industries with massive amounts of technical info (oil gas, utilities) their forms would be different.

[HelenPJ]

Hi TP

As this is related to a Football stadium, have a look at the HSE microsite for Event Safety, here:
http://www.hse.gov.uk/event-safety/" onclick="window.open(this.href);return false;

Also the excellent HSG publication for Managing Crowds Safely, here: http://www.hse.gov.uk/pubns/books/hsg154.htm" onclick="window.open(this.href);return false;

You probably already know about the Green Guide for Sports Grounds (£33 in the UK as a PDF) - http://www.safetyatsportsgrounds.org.uk ... reen-guide" onclick="window.open(this.href);return false;
Fire Safety Risk Assessment for Large Places of Assembly: https://www.gov.uk/government/publicati ... f-assembly" onclick="window.open(this.href);return false;

Anyway
For accidents and incidents you might want to consider 2 types of reporting forms - one to deal with members of the public (those who are attending the "event" = match on most days but may also cover events such as concerts, fireworks, open days, sports days at the same venue)
And one to deal with employees - which should cover volunteers and contractors who are "working" at the ground.
Or use 2 books of the same type but clearly labelled to separate which one is to be used for who

http://www.hse.gov.uk/pubns/books/accident-book.htm" onclick="window.open(this.href);return false; (other vendors are available)

Also, check out this helpful publication: http://www.hse.gov.uk/pubns/books/hsg245.htm" onclick="window.open(this.href);return false;
Investigating accidents and incidents: A workbook for employers, unions, safety representatives and safety professionals

Investigating accidents and incidents explains why you need to carry out investigations and takes you through each step of the process:

Gathering information
Analysing the information
Identifying risk control measures
The action plan and its implementation

This may help you plan out the sort of form you need (or want), the main principles being

Steps to take following an adverse event
Emergency response:
* take prompt emergency action (eg first aid);
* make the area safe (in some cases this may need to be done first).

Initial report:
* preserve the scene;
* note the names of the people, equipment involved and the names of the witnesses;
* report the adverse event to the person responsible for health and safety who will decide what further action (if any) is needed.

Initial assessment and investigation response:
* report the adverse event to the regulatory authority if appropriate.

See also emergency planning bit for events, here: http://www.hse.gov.uk/event-safety/inci ... encies.htm" onclick="window.open(this.href);return false;
Which includes First Aid etc provision (scroll down a bit) and a link to a specialist forum which you may find helpful

The Event Industry Forum link to external website is currently writing guidance to help with first aid and medical assessments for an audience at an event.

see http://www.eventsindustryforum.co.uk/" onclick="window.open(this.href);return false;

I hope this helps a little

[bernicarey]

A little correction to what Helen has mentioned above...

You probably already know about the Green Guide for Sports Grounds (£33 in the UK as a PDF)

that's to buy a paper copy, the PDF download is free. I know because I downloaded it earlier this year...
Check out para 3.13 on page 30, where it states

Requirements of a safety officer
In order to discharge properly his or her responsibilities, a safety officer should meet the
following requirements:
a. Competence
A person will be regarded as occupationally competent (see Glossary) for the role of
safety officer when he or she has sufficient training, experience and knowledge, to be
able to implement the functions detailed in the job description.
It is recommended that a safety officer should as a minimum have, or be working
towards, a level 4 spectator safety qualification on the relevant qualification
framework.

I imagine a Level 4 is quite expensive and time consuming, so definately one or someone committed to the Sport Industry.

[Time Pilot]

Thanks to everyone so far, looks like I've got a lot of reading to do!

I am acquainted with the Green Guide and I have a .pdf of it, so I'll look through it.

There is a permanent Safety Officer at the club, so I presume he is qualified to a decent level. Certainly runs a tight ship on matchdays anyway!

cheers